Bound Book Navigation

Although FFLSafe is considered to be “Bound Book Software” and there are numerous features within, there is really only truly one official “Bound Book” within FFLSafe.

To access the bound book, navigate to it via the top navigation bar by clicking on “Bound Book.”

Once on the Bound Book page, you can view, manage, and edit your ATF bound book.

Bound Book Layout

The FFLSafe Bound Book displays the ATF-required information in an ATF-approved format.

The left side of the Bound Book contains information about the firearm and from where (or how) it was acquired. The right side of the bound book is open/empty for firearms in your inventory and it contains information for those firearms that have been disposed (sold/transferred/lost/stolen/destroyed).

The left column is “Description of Firearm,” the middle column is “Receipt,” and the right column is “Disposition.” To the far-right, you’ll find the notes column which holds information you may add about any firearm as well as the ATF-required edit history.

To learn more about the format, please see Bound Book Requirements and Template

Bound Book Features

Above the Bound Book itself, you’ll find a few options that will help you manage your Bound Book.

Search Bar

Near the middle of the page you’ll find the search bar that allows you to search for and find any transaction within the bound book.

You can also use the universal search above in the main navigation menu but that will search everything, including contact pages.

Inventory Filter

To the right of the search bar, you’ll find the inventory filter. This filter easily allows you to choose whether you’d like to see the bound book with all of its transactions or only those firearms that are currently in inventory (open dispositions).

Type of Disposition Filter

To the right of the Inventory Filter you’ll find the “Type of Disposition”: filter which will allow you to filter the view of the Bound Book to show transactions based on their disposition type.

You can filter between dispositions to FFLs, Individuals without FFLs, Government Entities, Firearms reported Lost/Stolen, and Destroyed Firearms.

Using this filter is helpful when you are looking for entire categories of transactions instead of one particular transaction.

It can also be useful to see all of the transactions that involve dispositions in a certain day or time period.

Sort by Date

You can sort your bound book by date of Acquisition or Disposition by clicking on the arrows next to the Date titles in each column.

The default sorting for your bound book is the oldest date will be on top while the newest transaction is on the bottom.

Clicking on the arrows will switch this order back and forth.

Export CSV

To the right of the three options above, and the far right of the screen, you’ll find a button that says “Export CSV.”

Clicking on this button allows you to manually download a copy of your entire Bound Book in CSV format.

“CSV” format is “Comma Separated Values” format and is a core file type that can be read by many programs – mostly Microsoft Excel.

On the download screen you will have the option to send a copy of your bound book to an email address and also an option to download the CSV file of your bound book directly to your computer (or attached drive).

To learn more about downloading your Bound Book (for use during an ATF Inspection or as your own backup), please see our Downloading Bound Book article.

Accessing Detailed Firearm Information

You can access more information about any firearm on your bound book by clicking on the firearm’s serial number.

This detailed information includes the entire history of that firearm with your FFL (how many times it has come in and gone out), extra information that may help your FFL but isn’t required by the ATF (purchase price, sales price, condition, etc), the entire edit history of that firearm, and any notes you’d like to keep about the firearm.

To learn more about this, check out our article on Managing Firearms.

Accessing Detailed Contact Information

You can access more information about any contact on your bound book by clicking on their name – this is true both for Acquisitions and Dispositions.

The detailed information for contacts includes every transaction they have had with your business (every firearm they’ve purchased/had transferred to them and also every firearm they’ve transferred to you), their edit and address history, and even an option to “Ban” the contact to prevent future transactions with them.

To learn more about this, check out our article on Managing Contacts.

Edits and Notes

Every Bound Book needs a notes column that tracks all edits made to the A&D record.

To learn more about Notes and Edits, see: Notes/Edits to Bound Book


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